Stop maintaining the tool. Start running the project.
Every PM tool gives you better-formatted data to analyze. Willie does the project management — the ingestion, the plan, the monitoring, the client updates — and hands you the decisions.
For consultants who've never had a PM. For PMs who are done with admin.
The PM inside the tool.
Willie is the project manager that lives in Groundskeeper. Not a chatbot, not a copilot — a working PM who reads what you hand her, builds the plan, runs the engagement, and keeps your client informed.
Project work doesn't fall apart all at once. It drifts — slowly, quietly — because no one has time to do the maintenance.
Logging the decision from Tuesday's call. Updating the milestone that shifted. Catching the scope change buried in a client email. Briefing yourself before a call you almost forgot you had. That work exists whether you do it or not. The difference is who does it.
The PM you never hired. Doing the work.
Four things, in order. Willie doesn't help you manage the project — Willie does the parts of project management that are mostly admin, and hands you the parts that need judgment.
Reads everything you hand her.
Drop in a proposal, SOW, meeting transcript, client email, voice memo, or PDF. Willie reads it, understands it, and maps it to your project. You don't need to extract, reformat, or translate anything.
Builds and maintains the plan.
Tasks, owners, milestones, timeline — structured from your actual documents, not entered by hand. When something changes, Willie updates the plan. You review and approve; Willie handles the maintenance.
Monitors the engagement.
Scope creep, open decisions, overdue items, client-side delays — Willie surfaces what needs your attention before it becomes a problem. You stay informed without having to go looking.
Briefs you. Doesn't pester you.
Willie doesn't ping you all day. You run a planning session — daily, weekly, whenever the project needs it — and Willie brings everything since last time. You make the calls. Willie executes.
Your clients deserve more than a status email.
With Groundskeeper, your clients get a portal that actually works. They see the live plan. They get automatic updates when milestones move. They can upload documents — a compliance form, a revised brief, a signed agreement — and Willie reads it and reflects it in the plan.
And when they have questions, they ask Willie. Not you.
That means fewer status calls. Fewer "just checking in" emails. A client experience that makes your firm look like one twice your size.
You run the relationship. Willie runs the project.
Approve Q3 scope expansion (3 line items)
Three new workstreams surfaced from your product team. Each is priced separately so you can approve or pare individual items.
Who should own the analytics integration hand-off — IT, or your data team?
The same pattern, in every consultancy and small firm.
“I find myself constantly reopening old threads, trying to remember what was confirmed or what needs a follow-up. Last time I missed a context cue, I went into a client call underprepared and it showed.”
“The painful part is that context only feels 'missing' right before a call or follow-up, not when the information is first created.”
“Our project management consists of a chaotic mix of Slack messages and Google Sheets.”
This is what Willie does.
Every PM tool gives you better-formatted data. Willie gives you the answer.
Asana, ClickUp, Monday — these are organizers. They give you a place to put your work, surface it in dashboards and timelines and reports. But they still require a human to interpret it, decide what it means, and figure out what to do next.
Willie doesn't organize your work. Willie does it.
Gives you a place to enter tasks
Reads your documents and creates the plan
Summarizes meeting transcripts
Extracts decisions, tracks who said what and when
Shows you a dashboard
Tells you what changed and what needs your attention
Charges per seat — including clients
Clients are in the portal. No seat math.
Pings you in real time
Briefs you in a session when you're ready
Requires someone to maintain it
Maintains itself
Built for the people who shouldn't be doing project admin.
The PM you never hired.
You run client engagements without a dedicated PM. You have a methodology, a body of work, and clients who trust you — but the project overhead still lands on you: updating the tracker, finding the decision from three weeks ago, explaining where things stand.
Feed Willie your brief, your SOW, your meeting transcripts. She builds the plan, monitors the engagement, and keeps your client informed through a portal that actually works.
Stay at the level where you add value.
You're good at running projects. You shouldn't spend your day on ingestion, data entry, and status updates. You didn't get into this to maintain a task list.
Willie handles intake, admin, monitoring, and client updates — so you can stay at the level where you actually add value. You make the calls. Willie executes.
We're not in a hurry to scale. We're in a hurry to get it right.
Groundskeeper is in early access. A small group of consultants and project managers are using it in production now. A paid plan is coming — the people who get in early will help shape it.